Calendar Invitations

name:
Calendar Invitations
description:
Send a meeting request as an attachment of a mail notification
version:
1.0.4
release:
2018-11-28
itop-version-min:
2.3.0
download:
https://store.itophub.io/en_US/products/itop-icalendar-action
code:
itop-icalendar-action
state:
stable

This extension provides a new type of “Action” which can be associated with any trigger: Calendar Invitation

Features

  • Send an invitation (also known as meeting request) to any number of recipients defined by an OQL query (with placeholders)
  • If the End Date is not provided, the duration of the meeting is 1 hour

Revision history

Date Version Description
2018-11-28 1.0.4 * Fix invitations when end date was prior to start date
* Handle empty start date
* Add Combodo license
2018-11-27 1.0.3 Add support for different data time formats
2018-08-28 1.0.2 Compatibility improvement for Outlook, Zimbra.
2016-02-09 1.0.1 First official release of the component. Includes a fix for building the attachments in “Test” mode.

Limitations

  • The 15min reminder added to the invitation does not seem to be taken into account.

Requirements

iTop 2.3.0 or above

Installation

Use the Standard installation process for this extension.
When prompted with the list of extensions to install, check Calendar Invitations.

Configuration

There is no configuration parameter for this extension in the iTop configuration file.

This extension requires the PHP parameter date.timezone to be set.

For instance date.timezone = Europe/Paris

Usage

This extension is used to create a new type of “Action” to be associated with Trigger. To create such an action go to “Admin Tools / Notifications”, in the “Actions” tab, click “New…” and pick “Calendar Invitation” from the list.

The following form will be displayed:

New Calendar Invitation

Field Meaning Sample Value
Name Name of the action. Any value that is meaningful to distinguish this action Invitation for implementing changes
Description A longer explanation about the purpose of this action. for information only.
Status Whether or not the action is active (= In Production), Being tested or Inactive. In Production
Test Recipient An email address for testing the notification. used when the status is “Being tested”. test@demo.com
From (address) The email address used as the sender of the email. Depending on its security settings, your mail server may block the email if the sender is not a valid email address itop@demo.com
From (label) A human readable label for the above email address. Will be used in the description of the invitation. ITop Change Management
Reply To The email address to which the replies must be addressed, if different from the “From (address)”.
To An OQL query which returns the list of the mandatory attendees to the meeting. Placeholders are supported, prefixed with a colon (:) SELECT Person WHERE id=:this->agent_id
CC An OQL query which returns the list of the mandatory attendees to the meeting. Placeholders are supported, prefixed with a colon (:) SELECT Person WHERE id=:this->changemanager_id
Subject The subject of the email. Placeholders are supported, surrounded by $. Invitation for implementing $this->ref$
Start Date/Time The start date and time of the meeting. The format is YYYY-MM-DD hh:mm:ss. Placeholders are supported, surrounded by $. $this->start_date$
End Date/Time The start date and time of the meeting. The format is YYYY-MM-DD hh:mm:ss. Placeholders are supported, surrounded by $. If this field is left blank, the meeting is assumed to have a duration of one hour.
Meeting Subject The subject of the meeting. Placeholders are supported, surrounded by $. If this field is left blank, the subject of the email will be used.
Meeting Description A longer description for the meeting. Placeholders are supported, surrounded by $. $this->hyperlink$
Meeting Location A location for the meeting. Placeholders are supported, surrounded by $.
Don't forget to associate the action with a Trigger, otherwise it will never be activated.
extensions/icalendar_invitations.txt · Last modified: 2019/10/08 10:34 by vdumas
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