iTop Extensions

Email Reply

Email Reply
Send email replies from ticket log update
2.0 or higher
ticket, case log, email

This extension allows to send an email when updating the case log (either the public log or private log) of a Ticket. Email reply works with any type of Ticket. Attachments added while editing the ticket are automatically sent as attachments to the email.


This extension allows an administrator to define notifications in order to inform contacts (for instance the caller, or the agent) when a case log is updated on a Ticket.

This allows support agents to communicate with the callers directly by updating either the public log or the private log of the ticket through the console.

The configuration relies on a specific type of Trigger (“on log update”) and the usual Email Actions. The definition of the Trigger object determines which field of the ticket (public_log, private_log…) is used for the feature.


This feature works only with attributes of type “Case log”, since it modifies the case log input.
Any update of the log through the portal will not trigger the notification, use for this the standard trigger (when updated from the portal).
It is not possible to specify a filter. That feature has been introduced in iTop 2.0.2, and requires Email reply 1.1.

Revision History

Version Release Date Comments
1.0.3 2014-04-03 Fixes issue #850: Contacts added while updating the tickets could not be notified (by the mean of a query in the email action). This fix is also implemented in the branch 1.1 of this component.
1.0.1 2014-03-04 First officialy qualified version


No requirements.


  1. Download the package: and expand the folder “email-reply” into the “extensions” directory of iTop.
  2. If you have already installed iTop make sure that the configuration file config-itop in conf/production is NOT read-only.
  3. Point your web browser to http(s)://<your_itop_root>/setup and follow the wizard. Make sure that you select the option to “Upgrade an existing iTop instance”:

Finally check the module “Send Ticket Log Update by Email” in the list of extensions at the end of the interactive wizard. Then complete the installation.


From the Admin tools/Notifications menu, create a trigger “when log is updated”, and select the expected object class and case log attribute code:

Example of a Trigger "on log update"

Example of an Email Action

Create an email action for this trigger. This email action can be configured as follows:

  • Status = any active state (e.g 'In production' or 'Being tested')
  • TO = SELECT Person WHERE id = :this->caller_id
  • Body = Dear $this->caller_id_friendlyname$, … $this->head(public_log)$ …
  • … plus other fields required to send notifications
The installation of the module automatically creates a default Trigger and its associated action (in test mode). As the test email recipient is a dummy address, that cannot work without adjustments.
The feature will not be available if the Email action is not in an active state.
The syntax $this->head(public_log)$ adds the latest entry from the public_log field into the body of the notification.

There is one single parameter that can be adjusted in the configuration file:

Module Parameter Type Description Default Value
email-reply enabled_default boolean Determines if the checkbox must be checked by default when the agent opens the form to edit the ticket true


Once this extension is installed and configured, you just have to modify the case log of a ticket to use it.

For instance if you modify a User Request, a small check box and paper clip icon appear on top of the public log to define if the public log update should trigger the notification or not:

Email Reply on a case log

The default behavior of the check box is configured in the iTop configuration file. If you uncheck it, no notification is sent.

All new attachments added during this modification of the Ticket will be sent along with the notification. As soon as a new attachment is added to the Ticket (while it is being edited) the number next to the paper clip increases. Moving the mouse over the paper clip icon displays a small tooltip with the list of files that will be sent as attachments with the notification.

extensions/email_reply_1_0.txt · Last modified: 2018/12/19 11:40 (external edit)
Back to top
Contact us